Huntr Talent Group Limited
Company registration number: 15377995
Email: Contact@huntrtalentgroup.com

1. About this policy

Huntr Talent Group Limited (“Huntr Talent”, “we”, “us” or “our”) respects your privacy and is committed to protecting personal information in accordance with applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and applicable privacy laws in the United States.

We are a recruitment business providing services to clients and candidates in the United Kingdom, the United States and other international markets. Our services include identifying, assessing and introducing candidates to prospective employers.

This Privacy Policy explains how we collect, use, store, disclose and protect personal information when providing recruitment services, operating our business and interacting with individuals through our website and other communication channels.

This policy applies to candidates, prospective candidates, clients, prospective clients, referees, professional contacts, suppliers and website visitors, as relevant to our activities.

For privacy-related enquiries, contact us at Contact@huntrtalentgroup.com.

2. Personal information we collect

Depending on your relationship with us, we may collect and process the following categories of personal information.

Candidates and prospective candidates

• - Names, contact details and professional profiles.
• - CVs/resumes, employment history, qualifications, skills and professional experience.
• - Current or previous roles, career preferences and job application information.
• - Salary expectations and other compensation-related information relevant to a recruitment opportunity.
• - Communications, interview arrangements, feedback and information relating to potential employment opportunities.
• - References and other information relevant to professional suitability, where appropriate.

Clients and prospective clients

• - Names, business contact details, job titles and professional information.
• - Job descriptions, hiring requirements and recruitment instructions.
• - Business correspondence, contractual information and records of our professional relationship.

Referees and professional contacts

• - Names, contact details, professional relationships and reference information where relevant to a recruitment process.

Suppliers and other business contacts

• - Business contact details, correspondence, contractual information and invoicing records where necessary to manage our business relationships.

Website visitors

• - Technical information, such as IP addresses, device and browser information, and website usage data, where collected through website functionality, security measures or analytics.

We aim to collect only personal information that is relevant and reasonably necessary for the purposes described in this policy.

3. How we collect personal information

We may collect personal information from a variety of sources, including:

• - Directly from you when you contact us, provide a CV/resume, respond to an opportunity or participate in a recruitment process.
• - Professional networking platforms and publicly available professional profiles.
• - Publicly available websites and other professional sources.
• - Referrals from clients, candidates, colleagues and other professional contacts.
• - Employers, referees and other parties involved in a recruitment process.
• - Our website, business communications and recruitment management systems.

Where we obtain personal information from sources other than the individual concerned, we will provide applicable privacy information in accordance with relevant data protection law.

4. How and why we use personal information

We may use personal information for the following purposes:

• - Identifying potential candidates for relevant employment opportunities.
• - Matching candidates with vacancies and introducing them to prospective employers.
• - Assessing professional experience, skills and suitability for recruitment opportunities.
• - Communicating with candidates, clients, referees and other professional contacts.
• - Arranging interviews and facilitating recruitment processes.
• - Managing offers, placements and ongoing recruitment relationships.
• - Providing recruitment services and fulfilling contractual obligations.
• - Developing and maintaining client and candidate relationships.
• - Responding to enquiries and requests.
• - Operating, maintaining and improving our website and business systems.
• - Maintaining business records and managing our accounts.
• - Protecting our business, preventing misuse and responding to security incidents.
• - Establishing, exercising or defending legal claims.
• - Complying with applicable legal and regulatory obligations.

We will not use personal information for purposes that are incompatible with the purposes for which it was collected unless permitted by applicable law.

5. Lawful bases for processing

Where UK data protection law applies, we process personal information only where an appropriate lawful basis exists.

Depending on the circumstances, these bases may include:

Legitimate interests: Processing may be necessary for our legitimate business interests, such as identifying suitable candidates, conducting recruitment searches, maintaining professional relationships and delivering recruitment services, provided those interests are not overridden by the rights and interests of the individual concerned.

Contractual necessity: Processing may be necessary to enter into or perform a contract with an individual.

Legal obligation: Processing may be necessary to comply with applicable legal obligations.

Consent: We may rely on consent where we have obtained valid consent and it is the appropriate lawful basis for the processing concerned.

Where we rely on legitimate interests, we will consider the nature of the processing, its impact on individuals and any appropriate safeguards.

Where we process special category data under UK data protection law, such as information concerning health or racial or ethnic origin, we will do so only where an applicable legal condition is satisfied and appropriate safeguards are in place.

Where US privacy laws apply, we will also comply with the relevant requirements governing the collection, use, disclosure and retention of personal information.

6. Candidate sourcing and recruitment

As part of our recruitment activities, we may identify and contact prospective candidates who appear suitable for current or future employment opportunities.

Our recruitment activities may include sourcing candidates in the UK, the US and other international markets, including identifying US candidates for positions with US-based employers.

We may review CVs/resumes, professional profiles, employment histories, qualifications and other relevant professional information to assess suitability for potential opportunities.

We may contact candidates using professional networking platforms, email, telephone or other appropriate communication channels.

Where appropriate, we may retain candidate information to consider individuals for future opportunities that may be relevant to their professional experience and preferences.

We may share relevant candidate information with prospective employers where appropriate for recruitment purposes. We aim to ensure that information shared is relevant to the opportunity concerned.

Candidates may contact us to ask about the personal information we hold, request corrections or raise concerns about how their information is used.

7. Sharing personal information

We may share personal information where necessary for the purposes described in this policy, including with:

• - Clients and prospective employers for recruitment and candidate selection purposes.
• - Service providers supporting our business operations, including providers of business email, document storage, recruitment management, communications and other technology services.
• - Professional advisers, including accountants, lawyers and other advisers where necessary.
• - Referees and other relevant parties involved in a recruitment process, where appropriate.
• - Regulators, public authorities or law enforcement agencies where required or legally permitted.
• - Other parties where necessary to establish, exercise or defend legal claims.
• - A purchaser or successor organisation in connection with a potential or actual business sale, restructuring or transfer, subject to applicable law.

Where service providers process personal information on our behalf, we take appropriate steps to ensure that suitable contractual and security arrangements are in place.

We do not sell personal information to third parties.

8. International recruitment and data transfers

Huntr Talent is a UK-based recruitment business operating across international markets.

We may process personal information relating to individuals located in the UK, the US and other countries. For example, we may collect information about candidates in the United States and share relevant information with US-based prospective employers.

Where personal information is transferred internationally, we will take appropriate steps to ensure that the transfer complies with applicable data protection law.

Depending on the circumstances, this may involve an applicable adequacy regulation, approved contractual safeguards or another lawful transfer mechanism.

The safeguards used will depend on the countries involved, the recipient, the nature of the information and the circumstances of the transfer.

9. US privacy rights

Depending on your location, the nature of our activities and whether the relevant legal requirements are met, you may have additional rights under applicable US federal or state privacy laws.

These rights may include, where applicable:

• - Requesting access to personal information we hold about you.
• - Requesting correction of inaccurate personal information.
• - Requesting deletion of certain personal information.
• - Requesting information about the categories of personal information collected, used or disclosed.
• - Requesting information about certain recipients of personal information.
• - Obtaining a copy of certain personal information in a portable format.
• - Opting out of certain processing activities where applicable law provides that right.
• - Appealing certain decisions we make in response to privacy requests, where required by law.

These rights are subject to applicable legal requirements, exemptions and limitations.

Some US state privacy laws apply only to businesses that meet specific thresholds or other legal criteria. The rights available to an individual will therefore depend on the applicable law and circumstances.

Where a law requires additional privacy notices, disclosures or procedures, we will provide or implement them as applicable.

To submit a privacy request, contact Contact@huntrtalentgroup.com. We may need to verify your identity and obtain additional information to process your request securely.

We will respond to requests within the time limits and in accordance with the procedures required by applicable law.

10. Sensitive information and background checks

We do not routinely seek to collect sensitive personal information unless it is relevant to our recruitment activities and there is an appropriate legal basis for doing so.

Where special category data under UK data protection law or sensitive personal information under applicable US state law is processed, we will apply the relevant legal requirements and safeguards.

Where background checks, screening services or reference checks are used as part of a recruitment process, we will consider the applicable legal requirements, including any necessary disclosures, authorisations, restrictions and safeguards.

We will not treat this policy as a substitute for any additional notices or permissions required for a particular screening activity.

11. Automated tools and artificial intelligence

We may use digital tools and AI-assisted technologies to support certain business activities where appropriate.

The purposes for which such tools are used may include assisting with administrative tasks, communications, research and other business activities.

Where personal information is processed using these tools, we will take account of applicable data protection obligations and the nature of the information involved.

We do not intend this policy to authorise automated decision-making or profiling that would otherwise be unlawful.

Where applicable law requires additional disclosures, assessments, safeguards or rights in relation to automated decision-making or profiling, we will comply with those requirements.

12. Data security

We take appropriate technical and organisational measures designed to protect personal information against unauthorised access, accidental loss, alteration, disclosure or destruction.

Our approach to security may include access controls, account security measures, appropriate handling of confidential information and the use of established business technology services.

Access to personal information should be limited to individuals who need it for legitimate business purposes.

We take reasonable steps to assess security risks associated with the systems and service providers used in our business.

No method of electronic storage or transmission can be guaranteed to be completely secure. We will take appropriate steps to investigate and respond to suspected data breaches and notify affected individuals or relevant authorities where required by law.

13. Data retention

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including recruitment activities, maintaining professional relationships, fulfilling contractual obligations, resolving disputes and meeting legal requirements.

Retention periods may vary depending on the type of information, the nature of the relationship, the status of a recruitment process and any applicable legal obligations.

We may retain candidate information for consideration for future opportunities where appropriate and lawful.

When personal information is no longer required, we will take appropriate steps to delete it or otherwise securely dispose of it, subject to applicable legal requirements.

14. Cookies and website analytics

Our website may use cookies and similar technologies to support website functionality, maintain security, understand website usage and improve the visitor experience.

Some cookies may be necessary for the operation of the website. Where required by law, we will obtain consent before using non-essential cookies or similar technologies.

You can manage cookie preferences through any cookie controls made available on our website and through your browser settings.

The specific cookies and analytics technologies used will depend on the website's current configuration.

15. Your rights under UK data protection law

Where UK data protection law applies, you may have the right, subject to applicable conditions and exemptions, to:

• - Request access to personal information we hold about you.
• - Request correction of inaccurate or incomplete information.
• - Request erasure of personal information.
• - Request restriction of processing.
• - Object to processing based on legitimate interests or direct marketing, as applicable.
• - Request the transfer of certain personal information to you or another organisation.
• - Withdraw consent where processing is based on consent.
• - Lodge a complaint with the Information Commissioner's Office (ICO).

These rights are not absolute and depend on the circumstances and applicable legal requirements.

To exercise your rights, contact Contact@huntrtalentgroup.com.

You also have the right to complain to the UK Information Commissioner's Office if you are concerned about how your personal information is handled.

The ICO website is available at https://ico.org.uk/.

16. Changes to this policy

We may update this Privacy Policy from time to time to reflect changes in our business activities, technology, legal obligations or data protection practices.

The latest version will be published on our website with its updated revision date.

We encourage individuals to review this policy periodically.

17. Contact us

For questions about this Privacy Policy, requests relating to personal information or other privacy enquiries, please contact:

Huntr Talent Group Limited
Company registration number: 15377995
Email: Contact@huntrtalentgroup.com